RED OAK - Date posted: 22 Jan 2014
Description: The execution of vessel planning is to manage the vessel operation by maximizing the Crane intensity to quick vessel turnaround and avoid delays like crane clash, yard shifting for attaining enhanced turnaround of vessel. Main Tasks: 1. IAL Downloading & correction 2. MOVINS / Stowage instructions downloading 3. Crane Allocation & Crane sequencing 4. Export planning & Adjustment of crane split 5. Monitoring & Updating 6. Documents and Final reports to VOA & CP 7. File Closing – TDR & TPR 1. IAL Downloading & Correction a. Vessel operator will send the IAL before 24 hrs from a vessel arrival date. As per the IAL & IGM all import container details will be downloaded in CITPL TOS. b. Error to be rectified by confirmation from VOA and IGM will be downloaded by Documentation team for further process. c. If any DG class 5.1 (2014) & Un-containerized cargo (like boat, huge machinery) to be informed to Documentation for notifying to concern party 2. MOVINS / Stowage instructions downloading a. Central Planner will send MOVINS / Stowage instructions based on CBF send by VOA and on way ports’ booking. b. Same to be uploaded in CITPL TOS and corrections like POD name or container size. c. If MOVINS / SI cannot downloaded, then manually pre-stow to be created. 3. Crane Allocation & Import sequencing a. Once berth declared and crane defined by Shift superintendent, Quay crane to be allocated in MACH b. According to number of cranes & import units, sequencing to be done. Printed Bay plans & sequence sheet to be handover to vessel supervisor / checker supervisor. 4. Export Planning & Adjustment of crane split a. Based on SI received from Central planner and according to yard, export boxes to be planned. b. Once planning completed, Vessel C/O to be approached along with BAPLIE, loading profile & yet to come boxes recap, Arrival & lashing notifications c. C/O will check the given BAPLIE and approve the plan (if any corrections required he will advice & which to be corrected accordingly). Also, he advises the balance boxes loading slots. d. Once, C/O approves (all correction done), the BAPLIE to be forwarded to C/Planner for his advise/approval. e. In meantime, loading sequence to be prepared and re-arrange the crane split evenly to the distributed cranes considering facts such as upcoming vessels, window & equipment availability. f. If C/Planner approves the send EDI, no changes required. If not, according to changes or adjustments, crane split to be corrected again. 5. Monitoring & updating a. Close monitoring to be done till vessel completes and also regularly cross check the status of upcoming boxes. b. Loading Bay Plans & Sequence sheet to be handed over to Vessel Supervisor in according to crane sequence. c. If any operational difficulties or any mishaps, crane sequence to be adjust within the limitations. d. Once saturated number of boxes arrives or VOA advise to stop taking additional, then approach to C/O again with updated plan & further forward it to C/planner (if any changes, follow the aforesaid) e. Prior 02 hours of vessel completion, final plan to be handover to C/Officer. f. Once feeding completed from yard, ask yard planner to cross check the yard physically with the help of feeders / checkers. g. Once loading completed, ask checker supervisor to cross check the special containers like ODO, reefer, DG & OOG are loaded as planned in proper manner. 6. Documents and Final reports to VOA & CP a. Once vessel completed and due to depart, documents such as departure, no damage and other documents (if any) to be collected b. Upon completion of vessel, final reports (includes load list, BAPLIE, special containers list, recap, profile) to be send to VOA & CP. c. File all the bay plans, sequence sheets & profiles accordingly. 7. File Closing – TDR & TPR a. After Vessel sailed, get the crane timings from vessel controller and ask documentation to clear pending service. b. Update the crane timings & delays in TOS, cross check the figure generated and along with the IAL, discharge list, load list. c. Check the TDR for all correct details such as discharge & loading figure, timings & other factors such as gear box, shoe bins, hatch covers & etc., d. After above, check the TPR and in which cross check the data like GCR, VR, CI & etc., e. If all factors are acceptable, then give mark complete and send the TDR to Accounts for further process...
Description: The execution of vessel planning is to manage the vessel operation by maximizing the Crane intensity to quick vessel turnaround and avoid delays like crane clash, yard shifting for attaining enhanced turnaround of vessel. Main Tasks: 1. IAL Downloading & correction 2. MOVINS / Stowage instructions downloading 3. Crane Allocation & Crane sequencing 4. Export planning & Adjustment of crane split 5. Monitoring & Updating 6. Documents and Final reports to VOA & CP 7. File Closing – TDR & TPR 1. IAL Downloading & Correction a. Vessel operator will send the IAL before 24 hrs from a vessel arrival date. As per the IAL & IGM all import container details will be downloaded in CITPL TOS. b. Error to be rectified by confirmation from VOA and IGM will be downloaded by Documentation team for further process. c. If any DG class 5.1 (2014) & Un-containerized cargo (like boat, huge machinery) to be informed to Documentation for notifying to concern party 2. MOVINS / Stowage instructions downloading a. Central Planner will send MOVINS / Stowage instructions based on CBF send by VOA and on way ports’ booking. b. Same to be uploaded in CITPL TOS and corrections like POD name or container size. c. If MOVINS / SI cannot downloaded, then manually pre-stow to be created. 3. Crane Allocation & Import sequencing a. Once berth declared and crane defined by Shift superintendent, Quay crane to be allocated in MACH b. According to number of cranes & import units, sequencing to be done. Printed Bay plans & sequence sheet to be handover to vessel supervisor / checker supervisor. 4. Export Planning & Adjustment of crane split a. Based on SI received from Central planner and according to yard, export boxes to be planned. b. Once planning completed, Vessel C/O to be approached along with BAPLIE, loading profile & yet to come boxes recap, Arrival & lashing notifications c. C/O will check the given BAPLIE and approve the plan (if any corrections required he will advice & which to be corrected accordingly). Also, he advises the balance boxes loading slots. d. Once, C/O approves (all correction done), the BAPLIE to be forwarded to C/Planner for his advise/approval. e. In meantime, loading sequence to be prepared and re-arrange the crane split evenly to the distributed cranes considering facts such as upcoming vessels, window & equipment availability. f. If C/Planner approves the send EDI, no changes required. If not, according to changes or adjustments, crane split to be corrected again. 5. Monitoring & updating a. Close monitoring to be done till vessel completes and also regularly cross check the status of upcoming boxes. b. Loading Bay Plans & Sequence sheet to be handed over to Vessel Supervisor in according to crane sequence. c. If any operational difficulties or any mishaps, crane sequence to be adjust within the limitations. d. Once saturated number of boxes arrives or VOA advise to stop taking additional, then approach to C/O again with updated plan & further forward it to C/planner (if any changes, follow the aforesaid) e. Prior 02 hours of vessel completion, final plan to be handover to C/Officer. f. Once feeding completed from yard, ask yard planner to cross check the yard physically with the help of feeders / checkers. g. Once loading completed, ask checker supervisor to cross check the special containers like ODO, reefer, DG & OOG are loaded as planned in proper manner. 6. Documents and Final reports to VOA & CP a. Once vessel completed and due to depart, documents such as departure, no damage and other documents (if any) to be collected b. Upon completion of vessel, final reports (includes load list, BAPLIE, special containers list, recap, profile) to be send to VOA & CP. c. File all the bay plans, sequence sheets & profiles accordingly. 7. File Closing – TDR & TPR a. After Vessel sailed, get the crane timings from vessel controller and ask documentation to clear pending service. b. Update the crane timings & delays in TOS, cross check the figure generated and along with the IAL, discharge list, load list. c. Check the TDR for all correct details such as discharge & loading figure, timings & other factors such as gear box, shoe bins, hatch covers & etc., d. After above, check the TPR and in which cross check the data like GCR, VR, CI & etc., e. If all factors are acceptable, then give mark complete and send the TDR to Accounts for further process...